Note: The receipt/deposit process is a two step process, therefore a receipt must be written prior to completing a deposit.

1.    1. Select "Write New Receipt" on the Receipts menu

2.   2.   If the receipt is printed, check the appropriate box on the top right hand corner of the screen. Note: If you check the "Print?" box, the receipt will printed once complete

3.   3. Enter in the name of the individual that the money is being received from in the "Received From" box. If you are recording multiple receipts at once, you may enter a fictitious individual into the system such as “Multiple Receipts” for ease of entry, and also use this in subsequent receipts.

4.   4.  Add the date of the receipt

5.   5. Write in a receipt memo (optional)

6.   6. Select the appropriate section for the type of transaction taking place. System will default to Category

Products:

         This option is for when you are selling an Item. Item must be previously added into Item Admin.

Category:

         This option is for cash collections unrelated to item sales such donations. This will likely be the most common type of entry. You may enter multiple membership sales in this manner, but understand that the “PTA Member info for the individual will not update in “Admin”, “Individuals” if this manner is used, only the amount of the sale and the categories credited will be recorded.

 

 

Note: All boxes with asterisks must be filled in to complete this process

 

7. For Product Sales: Select the item that is being purchased and select a quantity. Complete any required Options and Select "Sale" to sell the Item. *Repeat to add multiple items to receipts

8. For “Category” Sales – Enter the category you are posting this money to, enter the name of the Fundraiser this sale should be associated to (if applicable), enter a name (optional) and the amount to be posted to this account. Select “Add” to add the category to the box below *Repeat to add multiple items to receipts

9. Once entries are complete select the appropriate payment type: Cash, Check, Card Note: paying a receipt with the card option in ASBWorks does NOT charge the Credit Card, it is for record keeping only.

10. Click on "Save" and print the receipt to finish the transaction Note: If cash tendered so happens to be greater then the amount due, a change box will appear prior to printing the receipt