This release introduces changes to multiple areas of ASBWorks, including checkout functionality, payment processing, and reporting.

Key Changes

  • Web Store Checkout Cart – The checkout process now has two screens for processing.
  • Our School > Payment Processor Screen – A new processor selection interface is available.
  • Charges Report – New report adjustments provide improved transaction visibility.
  • Three New General Ledger Accounts – Additional accounts are now available for record-keeping.

Parent View: Updated Checkout Process

The checkout screen now offers two processing screens, improving user experience. 

New Payment Processor Features

A new KPS Active checkbox has been added to the Our School page.

Within the processor tab, a new payment processor, KPS, has been added. This processor is now the permanent processor for the Web Store admin screen.

Merchant Dashboard Access

A new Merchant Dashboard link has been added, allowing users to view transaction data. If you do not have access, contact your District Office.

New General Ledger Accounts

Three new General Ledger Accounts have been added for record-keeping.

Ledger numbers can be assigned to these accounts as needed. They currently do not have predefined numbers.

Updated Reports for Transaction Details

The following reports help users find detailed information regarding online transactions:

  • Account Statement – The KPS Undeposited Funds report displays transaction activity for web/credit card transactions. A nightly batch moves funds from KPS Undeposited Funds into the checking account.
  • Daily Posting Report – Displays transaction details, including web, credit card, cash, and check payments. It includes both the purchaser’s name and student’s name.
  • Account Statement – When selecting a ledger name, this report displays web transactions aligned with purchased items, including the student’s name.
  • Student Report – Displays transactions by student.
  • Charges Report – Provides extensive reconciliation data between ASBWorks and the Merchant Portal.
  • Deposit History Report – Displays cash, check, credit card, and web deposits. Deposits labeled as “Batch ID” are web/credit card deposits, while those labeled as “Deposit” are cash/check deposits.