Voiding Checks:

Note: This can only be done if it falls within an unreconciled month. 

  1. Go to Checks > Write New Check.
  2. Click Find Check in the bottom left corner of the page.
  3. Select the bank account the check was charged to.
  4. Fill in as many fields as possible to narrow down your search.


A screenshot of a computer AI-generated content may be incorrect.


  1. Once you've selected the check you want to void, click "View Check."
  2. Click "Void" at the bottom of the screen to complete the process.
  3. After a check is voided, you can update the void date.
     Note: You cannot change the void date to a date earlier than the original check date or set it to a future date.

Note: Voiding a check does not remove it entirely from the system. The check will still appear in reports, along with a corresponding "Canceled Check" entry that credits the account for the voided amount.

 


Drop Checks: 

If the check has not been printed from the system, you have the option to "Drop" the check, which removes it completely. 

  1. Go to Checks > Write New Check.
  2. Click Find Check in the bottom left corner of the page.
  3. Select the bank account the check was charged to.



  1. Enter the check number as 0, since the check has not been printed yet.
  2. Click Search, then highlight the check with the status "To Print" and click "View Check."
  3. Select “Drop” to delete check.
  4. Confirm the drop by selecting "Yes" or "No."

 

 




Unvoiding Checks:

  1. Find Check, as explained above.
  2. Click Unvoid at the bottom of the screen 
  3. Click Unvoid 

 

 

 


Voiding a Ruined Check (never entered in ASBWorks): 

Occasionally, you may need to void a check that was ruined before it was printed. To do this, follow the steps below:

  1. Go to Write New Check.
  2. Select Handwritten Check and manually enter the check number that needs to be voided.
  3. Enter the Date the check is to be voided.
  4. Choose a Vendor for "Pay to the Order of." This can be your school, yourself, or a dedicated "VOID" vendor if one has been created.
  5. Enter 0.01 in the Amount field.
  6. On the Expenses tab, select an account and add the $0.01 line to the data grid, then Save the check.
  7. Click the Previous button to locate the check, then click Void as you normally would.

 

The $0.01 will wash out in the selected account, ensuring accurate records without affecting actual financials.