Writing Receipts:

 

Note: The receipt/deposit process is a two step process, therefore a receipt must be written prior to completing a deposit.

 

1.      Select "Write New Receipt" on the Receipts menu

2.      If the receipt is handwritten, check the appropriate box on the top right hand corner of the screen. Note: If you check the "Handwritten?" box, the receipt will not be printed

3.      Enter in the name of the individual that the money is being received from or scan the person's bar code to automatically populate the appropriate name in the "Received From" box

4.      Change the date if necessary. Note: This date will not be shown on the bank reconciliation. It is the date of the deposit that is included. See Depositing 

5.      Write in a receipt memo Note: This field is not required

6.      Select the appropriate box for the type of transaction taking place

 

 

Products:

         This option is for when you are performing an item sale Note: Items must be entered into "Item Admin"

  

Accounts:

         This option is for cash collections unrelated to item sales such donations

 

Note: All boxes with asterisks must be filled in to complete this process

 

7. For Product Sales: Select the item that is being purchased and select a quantity. Complete any required Options and Select "Sale" to sell the Item or “Order” to order the item. Note: The “Order” button assumes that the purchaser is paying for an item that they will pick up at a later date/time. *Repeat to add multiple items to receipts

8. For “Account” Sales – Enter the account you are posting this money to, enter the name of the Fundraiser this sale should be associated to (if applicable), enter a name (optional) and the amount to be posted to this account. Select “Add”. *Repeat to add multiple items to receipts

9. Once entries are complete select The appropriate payment type: Cash, Check, Card Note: paying a receipt with the card option in ASBWorks does NOT charge the Credit Card, it is for record keeping only., or Student Funds (if available)

10. Click on "Save" and print the receipt to finish the transaction Note: If cash tendered so happens to be greater then the amount due, a change box will appear prior to printing the receipt